There's a popular method of sending faxes today which equates to having a virtual fax machine. With faxing by email you amalgamate your technology by using your computer to send and receive your faxes, giving you the luxury of having email fax machine mobility.

There are obvious cost reduction benefits to utilizing your computer for faxing such as eliminating the need for extra equipment and an extra phone line. Those annoying fax paper jams become a thing of the past, as does the need to purchase separate ink and toner for a stand-alone fax machine. Perhaps one the greatest benefits of fax through email is being able to send and receive faxes while outside of your home or office. The convenience of a mobile fax machine readily accessible when you need to be, is not just a benefit measured by cost, but quite possibly a stress reducer as well.

So just how do you send a fax by email: You are assigned a fax number through the company providing the service. Where ever you are, simply open your email account, type in the recipients number plus the email-fax-service number you've been assigned, then attach the document from the computer and hit send. That's it. To receive a fax where ever you are, the sender simply faxes to your assigned fax number which in turn, goes to your email address. At that point you can forward it anywhere you like, or just leave it in your email, or even print it out. The added benefit of a fax going to your email, is the privacy factor. No "unnecessary eyes" viewing your fax sent to a machine. You may be wondering how to access your email while away from your office: You can solve this issue a couple of ways; have a web-based email account, accessible anywhere in the world, or set your pc based email address to forward to your web-based email address. You can also have a feature called remote pc access which would enable you to access everything on your desktop remotely. However, the simplest way is to have a web-based email, which most people have anyway (still confused about the term "web based email"? think, "hotmail", "yahoo", "your company email address", "gmail" and the list goes on and on.

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